Journey Management Plans (JMP) are intended for non-professionals travelling on company business. This documentation is a key part of attaining a COR but more importantly this helps employee safety.
Supervisors should always be aware of their co-workers travel plans in case of emergencies.
Drivers should always comply with their companies Journey Management Plan (as per policy), which may include driving and rest schedule. If the total driving time is more than 10 hours throughout the day or if there is some security risk or other local risk determines additional safety or planning measures may need to be taken.
When travelling to and from work locations especially long drives it is important to:
1) Plan your Journey
- Check the weather forecast and make alternate arrangements if it might not be safe to drive.
- Always get a goodnights rest to avoid fatigue, and do not take any medication that can affect your driving.
- Plan your primary routes and identify safe rest stops, documenting the key stages in your journey. It is advised to plan your rest breaks to suit the location(s) of the rest stops within 1.5 to 2.5 hours.
- Avoid known accident black spots, serious road works, etc. whenever possible.
- Ensure your route will not require driving for more than 10 hours or a combination of work and driving for more than 14 hours. Otherwise make alternative arrangements (e.g. re-scheduling of the trip, planning for an overnight stop or using an alternative mode of transport).
- If making repetitive journeys (e.g. weekly, monthly or repetitive journeys to known locations by known routes) set up a standard JMP for your region/area/territory
Before leaving on your journey make sure to:
2) Plan for Departure
- Visually inspect your vehicle for roadworthiness (which could include a mechanical inspection), including tires, windshield and fluid levels and ensure you are familiar with the controls before you set off.
- Ensure you have emergency and other contact numbers applicable for your journey.
- Remember to put on your seatbelt, adjust headrest, adjust mirrors and turn on the headlights.
- Check if passengers are wearing their seat belt prior to setting the vehicle in motion.
- Set any navigational aids and do not make adjustments or look at a map while the vehicle is moving.
At any time:
3) During the trip
- If at any time you become drowsy or tired, stop as soon as it is safe to do so and get the necessary rest before resuming the trip.
- Do not exceed the posted speed limits, always drive at a safe speed based on the driving conditions (e.g. darkness, weather, fog, dust, etc.).
- Do not use mobile phones or other devices that can distract your attention.
- Every 1.5 to 2.5 hours (recommended), stop the vehicle in a safe location away from traffic, get out of the vehicle and take a short break, check for messages, etc.
- Visibly check the vehicle and tires prior to resuming your trip and remember to put on your seatbelt.
- If your planned route is no longer obtainable or appropriate (traffic warnings, additional customer visits, bad weather, etc.), then find safe place to park and plan an alternative route as described in (1) above. Notify people (family, supervisors) who may be expecting you of your journey changes. If you consider that the change will significantly affect your safety or security or that it will cause limits on your driving and/or working hours to be exceeded (see (1) above), you should discuss the change with your supervisor before continuing with your journey.
Once the journey is complete:
4) Post trip – Arriving at your Destination
- Notify all contact persons that the journey destination has been reached safely
- If it is necessary to update the JMP, notify your supervisor or JMP focal point and ensure change/s are shared with all users of the route.
Food for thought:
- Recommend company practices to ensure driver safety by completing Advanced Driver Training or Demerit Reduction Courses. This may reduce insurance premiums and benefits all roadway users.